Top 4 Tips to Prepare Your Technology for Hurricane Season

Post by
Net Friends

With an above-average hurricane season ahead of us this year, now is the time to prepare for any adverse weather that could impact your business. Here are some tech recommendations to consider in case we find ourselves in the path of a storm:

Tip #1 - Back Up Your Data Offsite

Don’t wait until there’s a looming storm system in the weather forecast. Act now to implement a good offsite backup solution that protects your data, enables rapid recovery, and ensures data integrity. Learn more about Net Friends’ Managed Backups. While Net Friends experts routinely conduct restore tests, we would be happy to give you peace of mind by restoring some specific critical files for you upon request prior to a major storm.  

Pro-Tip: Test & Verify Your Backup Recovery Solution
Implementing a backup solution is just the first step! Verify that all automatic backups are online and syncing properly before adverse weather approaches. Perform regular checks on your data recovery process to confirm that everything is good to go!

Tip #2 - Provision a UPS for Key Infrastructure

An uninterruptible power supply (UPS) is a battery backup that provides your technology with a temporary power source. It will provide you with the critical time to react to any electrical disruption, while minimizing data loss and equipment damage. Plan for an infrastructure or utility failure by having a Net Friend expert confirm your UPS is properly configured and the right size for the equipment it is intended to protect. Consider contacting a local electrician to get pricing on a natural gas generator for key power outlets at your business or home – you might find this option more affordable than you think!

Pro-Tip: Set Devices to Auto-Shutdown
Prevent data loss and protect against a corrupted hard drive by setting UPS-connected computers to auto-shutdown during prolonged power outages.

Tip #3 - Have a Remote Connectivity Plan

The COVID-19 pandemic has complicated many businesses’ hurricane preparedness plans. Employees who are unable to reach the office, and who have lost internet connectivity at their homes, may have no suitable alternative work location due to restaurant and facility closures. Remind staff to keep all their devices fully charged, including their emergency power chargers, so you can confirm everyone is safe and implement contingency directives. Ask staff to brainstorm and confirm a list of places they could work from if needed.

Pro-Tip: Prepare to be Offline
If you have a laptop, synchronize essential files and articles that you can access and engage offline. When the power goes out, you can still stay productive.

Tip #4 - Take Inventory of Your Technology

Take inventory of technology assets, including model, serial numbers, and licenses to report in insurance claims if a storm damages business property. According to our strategic partners at Insurance People, many insurance adjusters require proof of the original purchase for claims valued over $2,500. Consider securely moving equipment to higher ground if it’s not already elevated.

Pro-Tip: Snap Photos and Record Video
Whenever there is a disaster, it can be difficult to recall every asset you had. Do a walk-through of your business to snap photos of the product information on larger technology equipment and record a video of your office environment, including computer/phone/printing systems, server room, and general office setup.

If you aren't 100% confident that your business can weather any storm, please contact us and we can discuss how we can help address your concerns.

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